Full-Time Development Assistant (Chicago, IL)
Client is seeking a Development Assistant to handle all administrative aspects of development and public relations activities.
Reporting to the Director of Development, Development Assistant plays an important role by providing administrative support to the Development team and participating in all fundraising activities including donor relations, direct mail appeals, and special events.
- Conduct preliminary research on prospective corporate foundation and individual donors.
- Process donations and prepare acknowledgement letters and other correspondence.
- Maintain foundation, corporation and individual donor files.
- Create monthly fundraising reports and other database reports as needed.
- Continually update and correct database records.
- Coordinate productions and mailing of spring and year-end appeal letters.
- Track tax credit donations in the database and keep a file for each tax credit donor.
- Send appropriate documentation to process credits to donors.
- Answer donor questions regarding tax-exempt donation receipts.
- Maintain guest lists, gather and prepare registration materials and other duties as assigned for fund-raising events.
- Handle all administrative details associated with the Development Committee meetings (i.e. prepare and distribute notices, agendas, minutes, etc.).
- Prepare media materials for distribution. (i.e. copying, filing, mailing, e-mailing)
- Assemble media and donor kits for events and meetings.
- Other duties as assigned by the Director of Development.
- Associate’s or bachelor’s degree in a related field.
- A minimum of three years’ experience in an administrative position, preferably in a not-for-profit development office
- Proficiency in Microsoft Word, Excel and PowerPoint
- Database management experience - GiftMaker Pro or Raiser’s Edge preferred
- Excellent verbal and written communications skills
- Ability to present information concisely and effectively, both verbally and in writing
- Ability to organize and prioritize work
- Ability to work independently with little supervision
- Excellent interpersonal skills